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Glossary of Terms

 

  • Business unit - identifies the entity or company level and is a five digit field

  • Ledger - identifies and separates accounting information used for unique informational and reporting purposes

  • Account - the traditional number to denote assets, liabilities, fund balance, revenues and expenditures - old FAS Control/Object.

  • Chart field - Any attribute or data element associated with a project id.

  • Journal ID - transaction identifier within the accounting system

  • Journal - transaction within the accounting system

  • Project Reference - attribute of the project id and is the funding authority of the project

  • Project Parent - attribute of the project id that allows for reporting at the 6-digit project level (segment), which includes the segment and all of the phases associated with that segment.

  • Project ID - Combination of the segment and phase.

  • Program - formerly called purpose code which is designated by the State Budget Office, classify financial activity by function.

  • Appropriation Code - attribute provides the basis for determining restricted versus unrestricted activities and balances. Also identifies unique funding types such as clearing projects, auxiliary projects, discretionary projects, student fee projects, federal contracts and grants, state appropriations, federal appropriations, overhead receipts, etc.

  • Department ID - is commonly referred to as Organizational Unit Code (OUC) and is a cost center accounting number. This six-digit number is broken down as follows: first 4 digits are used to identify the School/Department and their divisions and the last 2 digits are used for sections within the divisions.

  • Segment - the first 6 digits of the Project ID and denotes the funding authority for the activity within that project id.
  • Phase - the last 5 digits of the project id and is a further breakdown of the funding authority provided to the divisions for their accounting needs.

  • Fund code - a 5-digit number that houses the budget code.

  • Budget code - this 5-digit number is defined in the accounting system as Fund-Code. NCSU has 3 general fund budget codes beginning with 16 that receive state appropriations. Capital improvement budget codes begin with 4. Foundations begin with 07 and Institutional trust funds are in budget code 91000. There can be multiple projects within each budget code.

  • Sub Class - another name for appropriation code.

  • Source Code - the identifier on the transaction that explains the purpose/origination of the journal entry.