As you keep track of your assets
during the year, you may discover that one is lost. If you
have made every attempt to locate the asset within your department,
you may report the lost item to CAMS.
Fill out a CA-4 form and mail or
fax the completed form to CAMS. Once CAMS receives the completed
form, we will update the condition of the asset to Lost.
Lost items stay on CAMS for one
year in hopes that the department will be successful in locating
the item. If the item is found, the department should notify
CAMS. In the event that the department does not locate the
item within a year, the asset will be removed from the CAMS
system.
Stolen
assets
In the event that
a theft has occurred, contact Campus Police to file a report.
Send a copy of the police report to CAMS and we will update
the condition of the asset to Stolen status.
Stolen items stay
on CAMS for one year in hopes that the missing asset will be
recovered. If the item is found, the department should notify
both CAMS and Campus Police. In the event that the department
does not recover the item within a year, the asset will be removed
from the CAMS system.
Surplus or scrap assets
If your department
has a broken or unwanted inventory asset, do not throw the item
away. You must send the item to the Surplus department. To send
an item to Surplus, fill out a disposition form at: http://www.acs.ncsu.edu/scripts/warehouse/surplus.
The Surplus department will pick up the item and provide a signed
form as your receipt.
Fax or mail a
copy of the receipt to the CAMS department. We will then remove
the item from your inventory listing.
In some cases,
you may need to report a scrap asset that has been salvaged
for parts, destroyed or thrown away. To report a scrap asset, fill out a CA-4 form
and fax or mail a copy to the CAMS department. We will then
remove the item from your inventory listing.
