Workshop/Course Registration Fees
services workshop fees In order to comply with the terms of the Operating Agreements between the Foundations and the University, pursuant to UNC-GA Regulation 600.2.5.2[R], registration fees for workshops or courses cannot be deposited into Foundation projects unless the workshop is specifically sponsored by the Foundation (with no reference to the University, or to a college, department or center within the University) AND if no University resources (i.e. no University facilities and no University professors or other University employees time and effort, etc.) were used in putting on the workshop or course. Keep in mind also that events sponsored by a Foundation are not covered by the University’s liability insurance; so, if sponsored by a Foundation, it is recommended that event insurance be obtained.
For workshops that do reference the University or use University resources, the proper treatment is as follows:
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Fees collected for workshops funded by a service contract, or considered income to a gift account should be deposited into a gift account (Ledger 7). To request a new account you may contact Mike Edwards in General Accounting.
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Fees that are considered program income to a grant should be deposited to the appropriate grant account (Ledger 5) using account code 53998. For any questions relating to program income you may contact Thelia Burrell in the Contracts & Grants Office.
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Fees for a workshop/course that is funded by individual registrations that are not considered program income to a gift or grant should be recorded to the appropriate Ledger 3 account. To request a new lower level Ledger 3 account you may contact Barbara Moses in the Budget Office.
We appreciate your assistance in complying with these requirements. If you have any questions please feel free to contact Margaret Holder in the Foundations Accounting and Investments Office at 515-1002.