PRODUCTION REQUIREMENTS

Margins

• Top, bottom and right-hand margins on each page must be 1.0 inch wide. 
• The left-hand margin on each sheet must be 1.25 inches wide.
• All tables, figures, and copies of reprints or manuscripts included in the thesis or dissertation must conform to these same margin requirements; the margin requirements also pertain to any appendices. 
• Photographic reduction may be necessary for oversized tables, figures or reprints; or a smaller size font may be used. Either a "justified" or a "ragged-right" margin is acceptable, but the type of the margin must be consistent throughout the thesis or dissertation. 
• The student is strongly encouraged to set the correct margins beginning with the very first draft of the thesis or dissertation in order to avoid difficulties in reformatting at a later date. The stated size of the margins is the minimum required; however, the margins can be a little larger. It is sometimes helpful to set a slightly larger than required margin in order to allow for slippage which may occur in the actual printing.

See Example of Margins

Page Numbering

·        Pages may be numbered in one of these four locations only

o       UPPER RIGHT CORNER - 1" from top and 1" from right edge

o       LOWER RIGHT CORNER - 1" from bottom and 1" from right edge

o       TOP CENTER - 1" from top

o       BOTTOM CENTER - 1" from bottom

·        Lower-case Roman numerals are used for numbering the various preliminary pages beginning with the title page, which is understood to be "i" but remains unnumbered. The page directly following the title page will bear the lower case Roman numeral "ii."  This will either be the optional Dedication or required Biography.  Roman numerals are used for the Dedication, Biography, Acknowledgments, Table of Contents, List of Tables, List of Figures, List of Symbols, List of Nomenclature, and List of Abbreviations.  

·        Wherever the page numbers are located, they must be the same on all pages, whether they are roman numerals or Arabic.  All pages must be numbered, except the abstract and title page as noted above

·        Arabic numerals begin with the first page of the main body of the thesis or dissertation, which is understood to be "1" although traditionally no number appears on that page.

·        Every page in the main body of the thesis or dissertation carries a page number, and the numbering is consecutive throughout the thesis or dissertation to the end, including any appendices.

·        No punctuation with the numbers

·        There must be at least a double space between the page number and the text on the page so the page number does not appear to be part of the text

·        When the page numbering occurs at the top of the paper, the text, headings and so forth begin one double space beneath the page number.

·        When the page numbering occurs at the bottom of the paper, the text stops at least one double space above the page number.

·        Having more than a double space between the page number and the text is permissible.

See Example of Page Numbers

·        LANDSCAPE PAGES - For any pages that have landscape text, the page must be properly rotated landscape. When the page is rotated, the page number should automatically rotate. There are step-by-step instructions under Frequently Asked Questions on the ETD website.

See Example of CORRECT Landscape page

See Example of INCORRECT Landscape page

SPACING

The text should be double-spaced but may also be prepared using a space and a half. The entire document must be consistent. Certain sections, however, may be single-spaced, including (Unless your style guide requires double spacing):

1. long quotations;
   
2. table and figure captions, descriptions and footnotes;
   
3. list of references, literature cited, bibliography, etc. While these reference lists may be single-spaced, a double space should be added between each reference.
   
4. computer printouts.

FONT OR TYPE FACE

·        Use one size and type consistently

·        Changes in font style or type face are not permitted except for inclusion of illustrative or documentary materials such as computer printouts.

·        Usually size 10 or 12

·        Can use smaller for tables, figures, and items included in appendices if necessary to fit margins—may also use larger for headers, title page, etc

·        You may have chapters that have been formatted in different ways—perhaps to publish in different journals. You may submit them as they are formatted for publication. For instance, one may be in columns and others not, etc

·        Each reprint or manuscript prepared for publication may be included in the thesis or dissertation as a separate chapter or in the appendices.

• However, you must still do two things:

1.  Shrink the pages to fit in our required margins (if needed)

2. Add the appropriate page numbers (sequence and location) (you do not have to delete the old page numbers—just add new numbers for consistency)

Each reprint or manuscript should be preceded by a single numbered page showing:
a. the chapter number (if applicable);
b. the title and authorship of the reprint or manuscript;
c. the name of the journal or book in which the reprint appeared or to which the manuscript has been submitted for publication.

TABLES AND FIGURES

·         Many theses and dissertations include tables and figures either in the text or in the appendices or both. Since the specific purposes and organization of tables and figures may vary widely among the various disciplines, the student should consult the style manual recommended by the advisory committee or the scholarly journals and books in his/her field for guidance in design and organization.

·         Each table and each figure must bear an identifying number. Tables and figures are numbered in separate series; each table and figure, including any in appendices, must bear a number in its own series. When the decimal system is used, each series may be numbered consecutively within each section or chapter of the thesis.

·        Each table and figure must bear a caption, which may consist of either a descriptive title or a descriptive title plus explanatory notes. These captions may be single-spaced.
  

Tables

• The term "Table" is used to designate tabulated data; this includes computer printout sheets.
• The number and caption for each table must be placed above the top line of the table.
• If any table continues to a following page, the line above the table as it continues on the subsequent page should read "Table 16 (continued)" without repeating the caption.

• Tables Continued Example #1
• Tables Continued Example #2
• Tables Continued Example #3

Figures

• The term "Figure" is used to designate photographs, half-tone prints, charts, maps, graphs, plates, drawings, diagrams and other mainly nonverbal material.
• The number and caption for each figure must be placed below the last line or bottom of the figure.
• If the caption is too long to be placed below the figure, a page should be included on which the caption is placed slightly above center. The next page will be the figure.  Both of these pages will be numbered as usual.

• Figures Continued Example #1
• Figures Continued Example #2

Placement of Tables and Figures

• The placement of tables and figures in a thesis or dissertation may be handled in one of the following ways:
  1. Each table or figure may be inserted in the text as near as practicable following the first reference to it in the text;
  2. Tables and figures may be grouped at the end of each chapter or manuscript;
  3. Tables and figures may be grouped at the end of the thesis or dissertation.
  
• Tables and figures may appear on the same page with the text, separated from the text, above and below, by triple spacing or together on the same page.
  
• Two or more tables and/or figures may be grouped together on a single page, provided that they fall within the required margins.

  See Example of Floating Headers

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