Family and Medical Leave
Family and Medical Leave (FMLA) provides up to 12 work weeks of unpaid, job-protected leave in a 12-month period for one of the following qualifying reasons.
- Birth and care for a newborn
- Care for an adopted or foster child (proof is required)
- Care for a child, spouse, or parent with a serious health condition
- A personal serious health condition
Who's Eligible?
- Probationary or permanent employees who has been employed for 12 months and has worked at least 1040 hours in the previous 12 months is entitled to a total of 12 work weeks of paid or unpaid leave during a 12-month period.
- Temporary employees employed one year who worked at least 1250 hours in the previous 12 months is entitled to 12 work weeks of unpaid leave during a 12-month period.
Note: Human Resources' approval is required for temporary leave requests.
SPA/ EPA
EPA Faculty with Academic Year Appointments
SPA/EPA Employees
Employee Responsibilities
To take advantage of Family and Medical Leave, you must
- Complete Request for Family and Medical Leave in a timely fashion
- Have Department of Labor Certification of Health Care Provider completed
- Submit forms to Supervisor 30
days in advance of planned medical treatment or birth/adoption of a child,
or as soon as possible (within 15 days) for emergency situations
- Notify supervisor, in writing, prior to the expiration of the leave, if the employee will not return to work.
- Report to supervisor at
reasonable intervals status and intent to return
- Provide Certification of Health Care Provider that he/she is able to return to work
Supervisor Responsibilities
- If employee has not requested
Family and Medical Leave, the Supervisor, based on available information, determines if the
employee might qualify for FML and notifies employee of the need to
complete Family and Medical Leave Request and Department of Labor Certification of Health Provider.
- The Supervisor contacts Family and Medical Leave
Coordinator to confirm eligibility.
- The Supervisor signs the Family and Medical Leave Leave
Request and forwards it, with Department of Labor Certification of Health
Care Provider, to the Family and Medical Leave Coordinator.
- The Family and Medical Leave Coordinator contacts
supervisor and requests that Family and Medical Leave letter (provisional or approved) be sent
to employee.
- The Supervisor notifies Family and Medical Leave
Coordinator if employee's situation changes and forwards any new
correspondence.
- The Supervisor tracks all
leave that is related to Family and Medical Leave.
- The Supervisor contacts the
Family and Medical Leave Coordinator with employee's return date, and amount of Family and Medical Leave used.
- The Supervisor forwards the
health provider's return to work certification to Family and Medical Leave Coordinator.
Human Resources Responsibility
- Determine employee's
eligibility and communicates the decision to the supervisor
- Retain records of all dates
that Family and Medical Leave is taken and all leave requests for 3 years.
EPA Faculty with Academic Year Appointments
Employee Responsibilities
This policy provides for paid leave for faculty with academic year (9-month) appointments for cases of a serious health condition, maternity leave, or parental leave under the Family and Medical Leave Act.
To use Family and Medical Leave, you need to
- Complete Request for Family and Medical Leave in a timely fashion
- Have the Department of Labor Certification of Health Care Provider completed
- Submit forms to Supervisor 30 days in advance of planned medical treatment or birth/adoption of a child, or as soon as possible (within 15 days) for emergency situations
- Notify supervisor, in writing, prior to the expiration of the leave if employee will not return to work
- Report to supervisor at reasonable intervals status and intent to return
- For personal illness provide certification from the health care provider the he/she is able to return to work
Supervisor Responsibilities
- If employee has not requested Family and Medical Leave, based on available information, the Supervisor determines if employee might qualify for Family and Medical Leave and notifies employee of the need to complete Family and Medical Leave Request and Department of Labor Certification of Health Provider.
- The Supervisor contacts Family and Medical Leave Coordinator to confirm eligibility.
- The Supervisor signs Family and Medical Leave Request and forwards it with Department of Labor Certification of Health Care Provider to Family and Medical Leave Coordinator.
- The Family and Medical Leave Coordinator contacts supervisor and requests that Family and Medical Leave letter (provisional or approved) be sent to employee
- The Supervisor notifies Family and Medical Leave Coordinator if employee's situation changes and forwards any new correspondence
- The Supervisor tracks all leave that is related to Family and Medical Leave
- The Supervisor contacts the Family and Medical Leave Coordinator with employee's return date, and amount of Family and Medical Leave used.
- The Supervisor forwards health provider's return to work certification to Family and Medical Leave Coordinator.
Human Resources Responsibilities
- Determines employee's eligibility and communicates the decision to the supervisor
- Retains records of all dates that Family and Medical Leave is taken and all leave requests for 3 years
