W-2 Wage & Tax Statement
Definition
A W-2 form is a wage and tax statement used to report wages paid to employees and the taxes withheld from them for a given calendar year to the employee, the IRS and the state taxing authority (if applicable).
Distribution of W-2 Forms
University Payroll processes W-2 forms by the end (earlier, if possible) of January of the following year and sends them to the employee's department. This includes forms for all employees that worked for the University during the tax year, even if they have subsequently separated from the University. Then, as required by IRS regulation, all W-2's not picked up by the employee (in their department) are mailed by January 31st.
It is up to each employee to make sure the University has a current mailing address on file for them so that they receive their W-2, if mailed. Employee's can review and update their mailing address via the MyPack Portal's Employee Self Service.
Requesting a Duplicate W-2
Employees (and former employees) can request a duplicate W-2 if they lose their original or if they do no receive their original in the mail by February 10th. Requests for duplicate W-2's received in University Payroll prior to February 10th will not be processed.
To request a duplicate, simply log into the MyPack Portal and select Employee Self Service. You will find "W-2 Reissue Request" located under "Payroll and Compensation". If you are unable to access MyPack Portal, you can complete a Duplicate W-2 request form and submit it to the payroll office by fax, campus mail or US mail.
Please note: For security purposes, we can not fax or email W-2's. They can be picked up in the University Payroll Office with proper indentification or they can be mailed via US Mail.
Additional Information
W-2 Statement Explanation
W-2 FAQ's
