INSTRUCTIONS FOR COMPLETING THE
CAMPUS DEPARTMENT TRANSFER FORM
Campus departments may acquire surplus
property by transfer. If the property has already been transferred to Materials Support, the following procedures must be used.
In order for a department to acquire surplus property, Surplus must
receive a Campus Department Transfer Form from the
department. The form should be completed with the date, departmental information and
item description(s). The form must then be printed on the department's letterhead
and signed by the dean, department head or director.
It is not necessary to include the SP numbers, Tag numbers, or
CAM's numbers at this time. Surplus Property
personnel will fill in this information at the time of transfer. However, no items
can be held without the completed form.
When the receiving department representative comes to pick up the items, he or she must bring the form, and sign and date it to acknowledge receipt of the surplus items. An Equipment Transfer Disposition Request (CA-4 form) for each capital asset transferred must also be completed at this time.