INSTRUCTIONS FOR COMPLETING THE SURPLUS
PROPERTY DISPOSITION FORM
The following instructions are to be used for completing the web based Surplus Property Disposition form. One thing you will notice, is that there are no electronic approvals required. Departmental approval will be required of the person who fills out the disposition form via signature, when we arrive to pick up the items.
Please provide the following information:
*NEW* If an item has a resale value of $150.00 or more,
please call our surplus office at 515-5525 and let us know what the item is
worth. We can recover the most revenue for the university if we have an idea
what the value is.
Required Fields:
OUC Number (organizational code assigned to the department)
Contact Person
Phone Number
Equipment Location (where the items is located for pick up)
FAS Account
Object
Quantity (must be at least one item per form)
Description (must be at least one item per form)
Fax Number
E-mail address
Serial Number
CAMS Number (this is a requirement for those items that have a CAMS number)
Condition (Only change if default description of “Good” is not accurate)
Action (only change if it desired for this item to be scrapped, as is where is or is a
vehicle)
Notes to be considered:
1) If there are multiple quantities of the same item and it is more than 9, please put a “1” in the quantity box and put “lot of . . .” for the description.
2) If an item has a CAMS number, there can only be one entry of that item, since CAMS is assigned to each item. These can not be written in as “lot of . . .” or entered as a single item.
3) When the form is submitted, it will be sent to Surplus Property. This form will be reformatted once submitted and if you wish to retain a copy of this disposition form, please print it at this time, as there is no other opportunity to do so. This will also note your SP number, which you will need if contact is requested with Surplus Property.