PLEASE NOTE: Standard University agreement formats are subject to be updated at any time. The upper right hand corner of each document indicates the last revision date ("Rev. 3/09" means the last revision was March 2009) Please download the agreement formats from this website each time you need them to ensure that the most current version is being used.
The following agreement forms have been drafted for use when contracting for the procurement of goods or services of independent contractors. They may seem specific to one department, but other departments can often use them with minor modifications by Contract Management. They have been designed to simplify the contracting process by providing "fill in the blank" contract forms. No modification of these forms should be made without the prior approval of Contract Management, Purchasing, or the Office of Legal Affairs. Questions regarding the use of these agreements should be directed to the Contract Management Office.
The completed agreement is forwarded as directed below.
AGREEMENT/CONTRACT |
USE & SIGNATORY AUTHORITY |
|
| 1. | ACC Non-Conference Basketball | For use by the Athletics Department when contracting for
Non-Conference Basketball games. Signatory authority for varsity games is held by the
Director of Athletics. For help completing this agreement, call Purchasing at 515-2171. |
| 2. | Arboretum Weddings (Rev 8/07) | This agreement is to be used by individuals wanting to hold a
wedding at the JC Raulston Arboretum. See Signatory Authority above. For help completing this agreement, call Purchasing at 515-2171. |
| 3. | Athletic Equipment Procurement | To be used by the Athletics Department when negotiating No
Cost agreements with equipment suppliers. See Signatory Authority above. Completed
agreement is forwarded to Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 4. | Athletic Facility Use Agreement for Non-University Users | To be used by the Athletics Department when permitting
outside entities to License University Athletic Facilities. See
Signatory Authority above. This agreement requires that Licensee provide
proof of liability insurance with the University named as an insured party.
Completed agreement is forwarded to Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 5. | Athletic Facility Use Agreement for University Users | To be used by the Athletics Department to permit use of
Athletic Facilities by NCSU Schools, Colleges, and Depts. Signatory
authority granted to the Events Services Director, Athletics Department. For help completing this agreement, call Purchasing at 515-2171. |
| 6. | Business Associate Memorandum of Understanding |
This Memorandum of Understanding (MOU) is
primarily for use by the Student Health Services (SHS) Department, the Counseling Center
(CC), and Sports Medicine (SM). See Signatory Authority above. For help completing this agreement, call Purchasing at 515-2171. |
| 7. | Catering Agreement | This agreement is to be used for catering
services for the Department of Student Activities. See Signatory
Authority above. For help completing this agreement, call Purchasing at 515-2171. |
| 8. | Concessionaire Agreement | For use when contracting with
concession vendors for NC State events. See Signatory Authority
above. Completed agreement is forwarded to Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 9. | Craft Instructors Agreement | For use by the Craft Center when contracting for
Instructors’ services. See Signatory Authority above. Completed
agreement is forwarded to Purchasing for review and
signature. For help completing this agreement, call Purchasing at 515-2171. |
| 10. | University Communications (Creative Services) Agreement
|
For use by
University Communications (Creative Services) when a vendor wishes to film or photograph using a
University location. See Signatory Authority above.
This agreement requires proof of insurance with the University being named
as an additionally insured. Completed
agreement is forwarded to Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 11. | CVM Use/License Agreement | For use by CVM when licensing space to groups outside the
University. See Signatory Authority above. Completed agreement is forwarded to
Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 12. | CVM Training Agreement | For use by CVM to organize and
manage an outside agency's training and continuing education program.
See Signatory Authority above. Completed agreement is
forwarded to Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 13. | Equipment Loan Agreement | This agreement is designed to be used when an outside entity
wishes to loan equipment to the University at no cost. See Signatory
Authority above. Completed agreement is forwarded
to Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 14. | Special Equipment Loan Agreement
|
This agreement is to be used for an equipment
loan to the University, at no cost, if there is any possibility the
equipment may be used for sponsored activities by third parties at any
point. See Signatory Authority above. Completed agreement is forwarded
to Purchasing for review and signature.
For help completing this agreement, call Purchasing at 515-2171. |
| 15. | Facilities Use Agreement
|
To be used when permitting outside entities, NCSU Schools, Colleges, and Departments to License University Facilities. See Signatory Authority above. Completed agreement is forwarded to Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 16. | Lab Use Agreement
|
To
be used when permitting outside entities, NCSU Schools, Colleges, and Departments to
License University Facilities. See Signatory Authority above. Completed
agreement is forwarded to Purchasing for
review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 17. | Field Day Sponsorship Agreement | Specifically drafted for use by CALS to permit Sponsors to
use University facilities to co-sponsor Field Days with the University.
See Signatory Authority above. Completed agreement is forwarded
to Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 18. | 4-H Youth Camp Use | Used by the Extension State 4-H Leader entering
into agreements for the use of 4-H Youth Camps and Centers. Signatory
authority granted to the Extension State 4-H Leader, with authority to
further delegate to the local level. Completed agreement is
forwarded to Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 19. | Guest Speaker Agreement | For University wide use when contracting with Guest Speakers.
See Signatory Authority above. Completed
agreement is forwarded to Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 20. | Health Care Services Agreement | To be used only by the Student Health Service
when contracting for the professional services of Health Care Providers. Can be modified
by Contract Management for use with other service providers. See Signatory
Authority above. Under this agreement the Contractor is required
to provide proof of medical professional liability insurance at no cost to the University.
Completed agreement is forwarded to Contract Management for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 21. | Health Care Services - Counseling Center
|
To be used only by the Counseling Center
when contracting for professional services. See Signatory Authority
above. Under this agreement the Contractor is required to provide
proof of medical professional liability insurance at no cost to the University.
Completed agreement is forwarded to Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 22. | Horse Training Agreement | For use between the NCSU Horse Training Facility and horse
owners for the provision of training, foaling or breeding services. See
Signatory Authority above. Horse owner’s liability insurance may be
required, depending on the dollar value of the horse. Completed agreement is forwarded to
Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 23. | Housing Agreement
Conference Housing - Terms and Conditions |
For use by University Housing when providing housing for
conference attendees. The Associate Vice Chancellor for Student Affairs has signatory
authority. For help completing this agreement, call Greg Whitt or Justine Hollingshead, 515-4398. |
| 24. | Independent Contractor Agreement | This is the University’s "standard"
independent contractor agreement form which can be used for contracting a wide range of
independent contractor services. See Signatory Authority above. Completed
agreement is forwarded to Purchasing for review and
signature. For help completing this agreement, call Purchasing at 515-2171. |
| 25. | Instruction Agreement | This form is a modified version of the standard independent
contractor agreement, and can be used when contracting for the provision of short term
projects or instruction assignments. See Signatory Authority above. Completed
agreement is forwarded to Purchasing for review and
signature. For help completing this agreement, call Purchasing at 515-2171. |
| 26. | McKimmon Center Reservation Agreement | To be used by the NCSU McKimmon Center for reserving meeting
space for group functions. Signatory authority granted to the Vice
Chancellor for Extension and Engagement. Signatory authority has been subdelegated to the
following: Assistant Vice Chancellor for Extension and Engagement/Director of McKimmon
Center for Extension and Continuing Education; Director of Continuing and Professional
Education; Assistant Director of McKimmon Center Client Relations. Completed agreements or questions must be directed to the McKimmon Center Client Relations Office at NCSU Campus Box 7401, or call 919-515-2277 for assistance. |
| 27. | Music Agreement | To be used by the Music Department for contracting with
performers (individuals, not companies) or for the rights to perform other peoples’
music. See Signatory Authority above. Completed
agreement is forwarded to Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 28. | Physical Education Agreement | For use by the Physical Education Department when contracting
with individuals providing independent contractor services. See Signatory
Authority above. Completed agreement is forwarded to Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 29. | Special Equipment Lease | Originally developed for use by CALS. Should be used when negotiating with equipment suppliers for the use of equipment at No Cost to the University. See Signatory Authority above. |
| 30. | Sports Camp Agreement | For use by the Athletics Department organizing sports camps
(residential) for prospective NCSU student athletes, involving the use of University
facilities. See Signatory Authority above.
This contract requires proof of comprehensive liability insurance with the University
named as an insured. Completed agreement is forwarded to Purchasing for
review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 31. | Sports Instruction Agreement | For use by University coaches when independently providing
athletic instruction for recruitment purposes, involving the use of University facilities.
See Signatory Authority above.
Completed agreement is forwarded to Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 32. | Stewart Theatre Lease | Used by Stewart Theatre to allow outside organizations or
groups to stage performances using the Stewart Theatre. See Signatory
Authority above. Liability insurance requirements for the lease of
Stewart Theatre are determined by the department on a lease specific basis.
Completed agreement is forwarded to Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 33. | Testing Services Agreement (Rev 10/09) |
To be used for testing projects, not
federally funded, [i.e. sales and service accounts]. This contract
requires an "Attachment A" detailing the scope of the work to be done.
See Signatory Authority above. Completed agreement is
forwarded to Purchasing for review and signature.
For help completing this agreement, call Purchasing at 515-2171. |
| 34. | Textiles Extension
|
This agreement template was developed primarily for use by the College of
Textiles, Extension Education. However, with a little tweaking, the
template may be used as a Service Agreement by the departments.
If assistance is needed completing the agreement template, please contact
the VC for Extension or his designee. Completed agreements must be
forwarded to the VC for Extension or his designee for review and an
authorizing signature.
|
| 35. | Theatre Agreement
(Rev 9/09) |
Used for contracting the services of artists to perform at
Thompson & Stewart Theatres. See Signatory Authority above. Completed contract is forwarded to
Purchasing for review and
signature. For help completing this contract, call Purchasing at 515-2171. |
| 36. | Ticket Sales Agreement | Used by Ticket Central office for on-campus performances. See Signatory Authority above. Completed agreement is forwarded to Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 37. | Training Agreement | This agreement was specifically drafted for use when
providing training services to outside entities. See Signatory
Authority above. Completed agreement is forwarded to Purchasing for review and signature. For help completing this agreement, call Purchasing at 515-2171. |
| 38. | Gregg Museum of Art & Design Agreement (Rev 11/07) | Used by the Gregg Museum of Art & Design when contracting with
independent contractors and artists. See Signatory Authority above. Completed
agreement is forwarded to Purchasing for review and
signature. For help completing this agreement, call Purchasing at 515-2171. |
| 39. | Carmichael Gym Complex Agreement
|
This agreement template was developed for use by Carmichael Gymnasium. Signatory authority for this agreement is delegated to the director of facilities and operations of Physical Education, Carmichael Gym. For assistance in completing the agreement, please call 513-1555. |
| 40. | Aquatics Center Agreement | This agreement template was developed for use by Carmichael Gymnasium. Signatory authority for this agreement is delegated to the director of facilities and operations of Physical Education, Carmichael Gym. For assistance in completing the agreement, please call 513-1555. |
| 41. | Non-Profit Use Agreement and Liability Waiver for NCSU Centennial Campus |
For use by non-profit entities for the NCSU Centennial Campus.
See Signatory Authority above. Completed agreement is forwarded to
Contract Management for review and an authorized signature.
For assistance in completing the agreement, please contact Katherine S.
Taylor at the Centennial Campus Development Office at
919-513-2498.
|
| 42. | Amendment |
Must be used to amend/change any of
the University's active 'standard format agreements' by listing the
changes (e.g., cost, term, etc.) being made to the agreement. Original
agreement must accompany the Amendment. Signatory
authority remains with authorized signers of original agreement.
Amendments must be reviewed by Purchasing prior to execution.
|
| 43. | Contract Termination | Can be used to terminate any of the University's "standard format" agreements. Signatory authority is granted to the University official who signed the original contract. Terminations should be reviewed by Purchasing prior to execution. |