Explanation of Terms
- Division = RMIS
- Department = Budget Office, ComTech, EADS, ETSS
- Area = Assistant Director level of authority
- Unit = A Managerial level of authority
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Advisory Board - AB
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Responsible for advising, support, and guidance to the PMO. In the initiation phase of the PMO, the AB will also provide the Alpha testing of the PMO tool.
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Master Project
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A tool specific term relating the origin of a sub project to the origination project which is referred to as the master project.
- Milestone
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A grouping of tasks that form a major event for a project that is often accomplished with a review to assist with the project's future direction. A milestone can be thought of as a noun.
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Owner / Customer
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The person or unit responsible for the project request and business justification. This same person or unit will also provide the input to generate the scope statement and provide the sign off of both scope and project completion. In some cases, this person or unit will also provide funding for the project.
- Portfolio Management Office - PMO
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Owner of the tool, responsible for forecasting resource needs, centralized reporting and information sharing, assist with project management, project training, and standardization of project management processes within RMIS.
Responsible for origination of processes, policies, procedures, and tool use for the RMIS project management functions. Also responsible for reporting opportunities and threats to projects as it relates to resources, issues, risks, and timelines.
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PMO Project
- Every project meeting the PMO criteria will need approval prior to implementation. The approval comes from a variety of sources. A project that starts with lesser criteria and suffers scope creep to include any of the PMO criteria will automatically be added to the PMO monitoring processes.
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PMO Project Criteria - Being revised April 2007
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The criteria for what is tracked by the PMO is a high water mark of the following:
- More than one-hundred thousand dollars of equipment and/or software cost.
- More than one-hundred sixty person hours during a project
- More than three RMIS units are required to complete the project
- Visibility - Any project that the PMO needs knowledge of for a report, needs to be a tracked PMO project.
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Project
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A temporary endeavor driven by a legitimate business reason for implementation. A project often involves resources from multiple units each with multiple tasks and has a definite start and end date associated.
Since management has agreed that a project is essential (provided backing and support), then management has the responsibility to continue the support of the project through completion. Project termination is the determination of the DAVC Team.
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Project Manager - PM
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The person totally responsible for a project planning, testing, execution, risk management, and closeout with sign off in accordance with the RMIS standards.
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Resource
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Any person or device that is required to be involved with the project.
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RMIS Unit Manager
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The level above the PM in the organizational chart. This person could be a manager, an Assistant Director, or the Director. This person will act as the interceding manager between the PM and the sponsor in accordance with the organizational chart.
- Rough Order of Magnitude (ROM)
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Estimates can benefit from a project progression. Such estimates become more acurate as the project moves forward. This is not optimal but typical for projects. The ROM, according to PMI, is typically a range from -50% to +100% variance in the begining of a project to the range of -10% to +15% near the end.
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Tasks
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Identified items that need to be accomplished to complete the project. Each task has an associated point person who is responsible for that task completion. A task level of effort is often thought of as a verb while milestones and subprojects are nouns.
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Sponsor
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The person responsible for acquiring resources for a project manager. This will generally be the Director of the PM's department, but could also be a client for a hosted service. This person will advise and mitigate project problems on behalf of the project manager and raise concerns to the next higher level if needed.
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Stakeholder
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Essential to all phases of a project from initiation to close out, the stakeholder provides the feedback at various points of a project that state how the delivery is progressing in relation to the project deliverables. A stakeholder can be anyone that is involved with a project from an end user to a technician handling part of a project task.
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Sub Project
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A task that requires significant effort or grouping of tasks that reside in a dept. (or unit) not that of the Project Manager. The sub project manager is responsible for all aspects of the sub project with the exception of the critical stop date. This will be an agreed upon date with the Project Manager during the planning phase of the project and subject too any risk/issue/change management system in place. A subproject is often thought of as a noun.
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Sub Project Manager
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A task or grouping of associated tasks to a phase or a larger task that is assigned to any unit not part of the Project Managers unit. The task leader in this case is known as a sub project manager.
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