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A. Purpose
The following statement provides general information regarding the functions and responsibilities of the University Accounting Office.
B. General Guidelines/Applicable Policies
University Accounting, under the direction of the Assistant Vice Chancellor for Finance, is responsible for the maintenance of the University's official accounting records and for payment of the University's legally incurred obligations for materials and services.
Organizational Responsibilities
Accounts Payable Office - This office is responsible for payment of the University's bills for materials and services. The Travel Audit Section of Accounts Payable is responsible for administering the University's travel policies and procedures.
Questions regarding payments should be referred to the Accounts Payable Office, extension 5-2158. Questions regarding travel should be directed to Travel Audit, extension 5-3152.
General Accounting Office - This office is responsible for the daily operations of the Financial Accounting System (FAS). Additionally, this office is responsible for depositing payments on University Invoices, determining invoices to be turned over to the Attorney General's Office, administering petty cash accounts, making transfers of funds, distributing daily, weekly, and monthly financial reports, correcting transaction errors (journal vouchers), processing Service Unit Billings for service units, processing Interdepartmental Transfer Invoices (IDTs), and performing other miscellaneous general accounting functions.
Questions should be directed to the General Accounting Office, extension 5-2149.
Capital Assets Management Office - This office is responsible for maintaining the capital assets records of the University and coordinating annual inventories of these assets.
Questions concerning records of University furniture, equipment, or other capital assets should be referred to the Capital Assets Management Office, extension 5-2148.
Financial Reporting and Trust Funds Office - This office produces financial and statistical reports used by federal, state, and private agencies and other educational institutions. The Financial Reporting and Analysis Office is also responsible for the establishment of all non-contract and grant trust funds.
Questions should be directed to the Financial Reporting and Trust Funds Office, extension 2148.