A. Purpose The purpose of this Statement is to identify authorized approvals for supplemental payroll documents.
B. General Guidelines/Applicable Policies
2. A form has been developed for departmental use to communicate this authority to the Payroll Office. This form is described below.
Form PYRL07 must be used to add, change, or delete signature authority for supplemental payroll documents.
2. When completed, signed, and approved by the Dean, Department Head, or Director, forward to the University Payroll Office whenever an event occurs. This is a mandatory requirement.
E. Instructions for Completing PYRL07--Departmental Authorized Signatures
1 Department
Enter the Department, School, or Division where the authorized signature person is assigned.
2 Check Distribution Code
Enter the three digit departmental code where authorized signature person works.
If ALL information for Blocks A, B, and C and Departmental Head approval are the same for multiple check distribution codes or timekeeping locations, only one form must be completed.
3 Effective Date of Change
Enter the applicable date corresponding to action.
4 Department Head Signature
When completed, this form must be signed by a senior administrative employee such as a Dean, Department Head, or Director.
No substitute signatures will be accepted.
Please note: the PA340 form requires the Dean/Vice Chancellor signature and the Department Head Signature.
5,8,11 Remove Authorized Signature
Enter the current authorized signer's name.
6,9,12 Add Authorized Signature
Enter the new authorized signer's name, title, and have the employee sign.
7,10,13 Change Information
Enter either the name or title to be changed and have the employee sign. These blocks must be used only to change the information currently on file. For example: Jane Smith changes her name to Jane Doe.