University Payroll Office
Off-Site Work Locations Notification

A. Purpose

The purpose of this Statement is to identify work site locations outside of North Carolina and the University employees stationed at these sites.

B. General Guidelines/Applicable Policies

The University Payroll Office is responsible for the research, systems definition, implementation, withholding, reporting, and remittance involved in establishing the tax structure appropriate to the state/country where an employee is working.

C. Procedure

1. Prior to the assignment start date, out-of-state/country work locations and University employees working in these locations must be identified to the University Payroll Office.

2. The non-federal income tax withholding structure for each state/country where University employees are located for the purposes of performing duties on the University's behalf must be researched and initiated into the University's payroll system. The complexity of these tax structures ranges from no withholding to withholding for city, county and state taxes.

3. Identification of out-of-state/country work locations and University employees working in these locations is documented by the completion of Form PYRL13.

The NC State University Notice of Employee Working Outside of North Carolina, Form PYRL13, may be obtained from the University Payroll Office, Administrative Services Center.

E. Instructions For Completion of Form PYRL13 - NC State University Notice of Employee Working Outside of North Carolina

1. General Information- Check box appropriate to the employee names entered in part 2 of form.
a. Check box (a) if the employee works outside of North Carolina.

b. Check box (b) if the employee is no longer stationed out-of-state/country; employee now works in North Carolina for NCSU.

c. Check box (c) if the employee is no longer stationed out-of-state/country because of separation from the University.

2. Employee Information

a. Enter the name of the employee.

b. Enter the social security number of the employee.

c. Enter the location of the out-of-state/country assignment.

d. Enter the address of the out-of-state/country location.

e. Enter the phone number of the out-of-state/country location.

f. Enter the fax number of the out-of-state/country location.

g. Enter the start date of the out-of-state/country assignment.

3. Departmental Information
a. Enter the name of the department and the three-digit check distribution code number.

b. Enter the name of the departmental payroll coordinator (contact).

c. Enter the signature of the departmental payroll coordinator.

d. Enter the date the form is being completed.

4. Distribution

Return completed form to the University Payroll Office using the address on the form.

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