University Payroll Office
12-Month Pay Prorations

A. Purpose

The purpose of this Statement is to establish an equitable, uniform method to calculate partial pay for 12-month employees who do not work a full month.

B. General Guidelines/Applicable Policies

This Statement provides guidance on partial pay for 12-month faculty, staff, and graduate research assistants.

C. Procedures

1. Prorations of pay shall be defined as time worked not constituting a full month.

2. The following formula should be used for determining prorations of pay:

(Period Rate divided by Total Week Days) times Days Worked

a. Period rate is defined as the annual salary of a full-time position divided by 12. (i.e., 1/12 of full-time annual salary).

b. Time worked shall be figured using a daily rate of pay based on week days only. Week days include holidays.

3. The following examples are provided to show how this is used.
a. Example #1

Joe Smith begins work May 14, 199X as a 12-month Assistant Professor at an annual salary of $35,000. Period rate for this salary amount is $2916.67. His salary will be computed:

($2916.67 divided by 23 Week Days) times 14 Days Worked = $1775.36

b. Example #2

Betty Brown is hired April 9, 199X, as secretary at an annual salary of $8,400.00. Period rate for that grade and step is $700.00. Her salary for April will be computed:

($700.00 divided by 21 Week Days) times 16 Days Worked = $533.33

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