Committee Members in Attendance:
Steve Keto
Bill Willis
William Bayley
Mike Freeman
Ken Hanck
Thomas Miller
John Ulmschneider
Brian Kemerait
Sam Averitt
Robin Pasquarello
Daniel Steen
Eric Wiebe
Ron Melbourne
Charles Kneifel
Betsy Mebane
1. Old Business - May, 1997 minutes were approved.
2. Special presentation was given by Deborah Wright and Pam Bragg (NC State Human Resources)
in conjunction with Pam Bowling and Gary Wiggins (Office of State Personnel) on methods and
concepts either being considered, piloted and/or instuted to address competitive salary for existing
personnel as well as recruitment efforts. Methodologies included, but were not limited to Special
Entry Rates, salary range revision adjustments, redefinition of equity It was stressed that the
evolution of all of these concepts were of the utmost importance to NC State since we have already
lost several very capable technical employees to private industry. Equity factors such as experience
(translated into actual experience, not longevity) are important and policy in writing was requested
from OSP. A collaborative effort of appraisals and performance ratings will have to take a large
part. It was agreed by OSP that current performance evaluations are not particularly effective.
Special Presentation: (Eric Wiebe, College of Education and Psychology)
Handout-MIME Type Recommendations for Standard Work Applications. A series of six scenarios
of how current day to day operations could be moved to an electronic realm if they were not already
there. HTML and CGI based PERL or JAVA was advocated as an acceptable strategy for Fill-In
Forms. Budgeted Information (where accounting logic is embedded) was felt to be best addressed
through the use of Excel pulling from the Web or sent out via email. Beauty of MIME standardization
is that there would be no problem using the attachment. Informal, Information Message was felt to be
the most prevalent, frequently visited type document. Not felt to need a high degree of authenticity
because it does not represent content sensitive, therefore ASCII text recommended. Informational
Message Needing Some Layout Control (not altered) - minimum next necessary step is to put into
HTML or put into email via an attachment. This gets away from some of the more propriety email
packages. 5. More extensive layout control (ie as the sender have more control over formatting and
printed version) research favors ADOBE Acrobat as the most widely least proprietary method. 6.
Official Correspondence (typically placed on letterhead and represents a college or business unit to
the rest of the University and the public at large and has the potential to propagate a tremendous
amount of paper.). Authenticity control is an issue that can best be satisfied via ADOBE Acrobat via
the web as a public document and email as an alternative. Essentially the same template or format
that is currently being used is adoptable, however it was recommended that a URL being added to
the letterhead. It was pointed that though the generation in a standard format is a component,
methodology for fitting into a large organization contact was questioned (ie. All three D’s must have
prior approval from a high level of administration - Chancellor). Other than the acquisition of a
small desktop scanner, we currently have all tools that make this easily achievable. Acrobat Reader
is free and downloadable via the web. Presentation support can be found at the following URL:
http://www.fis.ncsu.edu/standards_minutes/mime-com4.html
It was pointed out that training issues and CPU requirements for Acrobat should be considered as
well as software compatibility, font database management.
It was agreed that this issue will be further addressed at the Standards Committee’s November
meeting.
3. Data and Data Access standards - Ron, no report
4. User Authentication - Ron, Charge has been sent out by Steve and Bill to set up an implementation
plan. Craig DeShong, Charlie Kniefel and John Kline are members of the committee. It was pointed
out that UNC Chapel Hill is also moving out on a similar effort.
Disaster Preparedness effort will be presented in November
5. Communication - Internet II rolling forward, have gotten 2nd internet link and things are
proceeding. More capacity is going to the internet, thought it is quickly being absorbed. TIAP
project Brian reported that he and Ed Rogers will be reporting details on new revised scheduled and
associated costs by the end of September.
6. Electronic mail - Charlie reported meeting will happen end of week. Anyone interesed in testing
IMAP server should send Charlie mail. Rules being written up and everyone will be informed, until
rolled out in production, the system will not be 100 % up to par.
7. IRMS & UNC-GA information systems committee updates
8. Other- Bill pointed out that on September 24, Instructional Technology Expo will be at the
McKimmon Center.
New VET School representative was introduced and encouraged to have the dean send email to
Steve and/or Bill designating her as the college’s representative.
The next meeting is scheduled for November 19, 1997.