Committee Members in Attendance:
Steve Keto
Bill Willis
Sam Averitt
Robin Pasquarello
Mike Freeman
Ken Hanck
Brian Kemerait
Siamak Khorram
Charles Kneifel
Carl Malstrom
Betsy Mebane
Ron Melbourne
Harriet Mermes
Thomas Miller
John Ulmschneider
1. Old Business - November, 1997 minutes were approved.
2. Data and Data Access Standards - Melbourne
No report.
PeopleSoft summary given - NC State purchased both financials and human resources
components. This will address large chore of addressing legacy systems in year 2000
requirements and moving our systems to more distributed type processing. Tentative dates
are Human Resources first module (payroll) should be installed by October 1, 1998.
Financials first module will be accounts receivable and target date is spring of 1998 - a
piece of the general ledger system will be installed to support accounts receivable. We
will use PeopleSoft general ledger and use old IA general ledger as a reporting to general
administration. Student billing will probably take place during the first quarter of 1999.
Accounts payable purchasing will be replaced by the summer of 1999. Survey requirements
have been modified to accommodate a 100 MHZ Pentium with 32mb of ram, depending on the
amount/complexity of work load.
3. User Authentication - Melbourne
Charge to implementation team to set up plan for single user ID consolidation has been put
on hole due to the efforts required by PeopleSoft. Restart date is anticipated to be late
April.
4. Communication - Averitt/Kemerait
Sam Averitt - Camps Networking presentation given. Most of the Deans have been met with at
this point to propose a change for dealing with networking on campus. Summary of principal
points: Networking is strategic to your future, new challenges require revised model, a
better business plan is essential and the contentious issue is funding. The Standards
Committee has been placed in the key role of oversight to provide advise and consent,
audit performance and rate metrics, establish deliverables and service levels, review
technology and service strategies and approve policy and procedures. It was emphasized
that the Federal Government does not allow these rates tot be charged to a ledger five
account - they are considered an indirect cost of the campus. In general, faculty offices
are going to have to be indirect cost, similar to the local phone service charges. The
requested price of $9.25 per month per desktop is felt to be: efficient and effective,
price defined to be with local support (staffing is the key element) and reversion money
can be used this year to help implement (start) the program. Total number of desktops,
capitol depreciation rates, Internet services, staffing, maintenance, infrastructure
reinforcement and port vacancy and fanout, cabling all compose the rate calculations.
Deliverables include equipment provision and maintenance down to and including the closet
level, programmed technology roll-over, Internet access and services, enterprise network
support, needs assessment and capacity planning, vertically integrated systems approach ,
continued emphasis on efficiency and effectiveness and accountability via review and
metrics. Charges are scheduled to be made in January for the year. A matrix of rates and
services was presented. The existing service level agreement will be modified.
Brian Kemerait - Communications Services has met with the VET school and developed a
formal service level telephone agreement that will be extended to all colleges/departments
on campus. Since they are very paper intensive at this point they will be automating to
serve the customer better. TIAP project is currently being redefined, Deans are being met
with to define the current status.
5. Electronic mail - Kneifel
White Paper will be distributed at the next meeting. How we do directory services appears
to be the most prevalent issues at this time. Project still on track and it is hopeful
that a department or two can be included within the next month.
6. IRMC & UNC-GA information systems committee updates - Willis
Year 2000 still an issue - State perspective ruled that State allocated monies could not
be used by the Universities, however the next session is felt to be supportive. Our
challenge is to assure that we are not "averaged" and be recognized as the
technology leaders for any future allocations, strategic technical planning, etc.
7. Other - committee members
Kemerait-BellSouth.Net's failure to adequately handle billing has resulted in accounts
being dropped from this service within the past week - as a result Telecommunications has
been at the brunt of complaints. Alternatives have been provided - charging to a personal
credit card, charging to a departmental credit card or charge to a home phone number.
Interpath and MindSpring were also suggested as other possibilities. A script will be
provided by Brian to Computing Services' helpdesk.
Novell administrators group met last week and we are entering into a site license with
Novell once we have enough buy in. We need a commitment from colleges if we are going to
extend this into the second and third year. Careful tracking of this should take place for
the first year to assure that we have enough interest to keep the site license running.
The contract has not been signed at this point. One advantage by doing this now year is
that you get automatic upgrades to the current versions
The next meeting is scheduled for March 18, 1998.